Corporate group travel solutions designed for every event
Whether you’re sending 10 or 10,000 attendees to your next corporate event, you deserve nothing less than seasoned group and event travel specialists to deliver on even your most complex travel arrangements.
Our team of event travel management experts at FCM Meetings & Events has the travel know-how, insider contacts, technology, and global buying power to safely manage business travel for event attendees.
Conferences, events, strategic meetings, & more
Whoever said group event travel was stressful wasn't kidding
Moving large groups of event travelers worldwide may be complicated and labor-intensive. But it doesn’t need to keep you up at night. Trust the FCM Meetings & Events team to care for what matters most.
“Group event travel isn’t something you can trust just any agency to manage. Like your travel management services, it’s one of the most critical parts of the event process, affecting duty of care and the attendee experience."
“Our team works tirelessly to ensure your travelers get to your event safely, conveniently, and stress-free. By combining local support and knowledge, innovative technology, and robust post-event reporting, the FCM Meetings & Events team takes care of what matters most.”
Melanie Morris, Team Leader, Group Travel
London, UK
Group & event travel: It's more than just booking trips
See our groups teams in action
CASE STUDY
Managing Pringles' annual incentive trip
Every year, Pringles runs an incentive travel event for employees from Singapore and Malaysia. In addition to planning an engaging events program and venue sourcing, the snacks brand turned to us to oversee booking group travel requirements, airport transfers, and visa organization.
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Frequently Asked Questions
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What is group and event travel?
Group and event travel is when an agency manages booking bulk travel and accommodation for a large group of travelers, typically ten to 10,000.
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What is a dedicated group travel agent?
A dedicated group travel agent is a corporate travel expert assigned to a specific corporate meeting or event. The agent then manages all of the event travel coordination and booking and is the main point of contact for stakeholders.
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What are the benefits of group travel?
Group travel allows event organizers to book up to ten months in advance, reduce change fee costs, access a longer ticketing timeline, and outsource travel management to an expert team.
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What qualifies as a group?
For group travel, you need at least 10 people traveling from the same destination on the same flight. While smaller groups or groups traveling from multiple destinations aren’t eligible for group rates, our group travel experts can still help with attendees traveling from different countries.
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I don’t always know exactly who’s coming to our events. Can I still book a group?
When booking a group, you don’t have to confirm names immediately. You can confirm attendees a few weeks before the trip. There is a degree of flexibility on total numbers if you want to expand or reduce your group after booking.
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How far in advance can I book group travel?
It varies per airline, but typically, group travel can be booked up to 11 months in advance and up to a month before the event. The earlier you book, the more competitive the price is likely to be.