USA REAL ID: Everything You Need to Know
REAL ID will go into effect for U.S. ID holders on May 7, 2025, and the Department of Homeland Security said there will be no more extensions or delays. Read on for everything you need to know about REAL ID – including how it works, what it means for your travel program, and how your travelers can obtain a REAL ID.
The REAL ID Act: A Breakdown
The REAL ID Act establishes minimum security standards for the issuance and production of state ID cards (like driver’s licenses) and prohibits federal agencies from accepting any photo IDs that do not meet those standards.
In other words, this is the federal government’s way of telling states that their IDs need to become more secure and more difficult to falsify.
The Act, which was passed in response to the 9/11 terrorist attacks, also aims at eliminating airline terrorism by increasing federal requirements for U.S. residents to obtain documents that would grant them access to domestic planes. As such, it prohibits TSA and other federal agencies from accepting any ID cards that do not meet revised security standards for domestic air travel.
What is a REAL ID Card?
A REAL ID is a driver’s license or state ID card that doubles as a federally recognized form of identification. Basically, it’s just like your ordinary driver’s license, but to get one, you need to present extra documentation to your state’s DMV or driver’s license agency.
It’s possible that your employees already have a REAL ID. How can you find out? Ask them to look for the star!
If they see a black or gold star in the upper-right corner of their ID card, that means they already have a REAL ID.
If they do not see a star OR their ID says something along the lines of “Federal Limits Apply,” that means they only have a standard ID. These are not federally approved forms of identification and, as such, will not be accepted at US airports starting May 7th, 2025.
What happens if my employees don’t have a REAL ID?
Due to various roadblocks and the COVID-19 pandemic, it has taken the federal government over 18 years to fully implement the REAL ID Act. However, all U.S. passengers who are of at least 18 years of age will need REAL ID-compliant identification to board domestic flights beginning May 7, 2025.
For a full list of REAL ID-compliant identification cards, check out the TSA’s official website.
Anyone who is unable to produce a valid REAL ID-complaint identification card will be unable to board their flight – throwing a wrench into existing travel programs.
Sure, if this happens to one employee, that’s an inconvenience, but let’s say May 7th rolls around and you have a couple dozen employees attending an out-of-state conference, and at least half of them are unable to produce a REAL ID-compliant form of identification.
That’s money lost on multiple non-refundable tickets, multiple charges on rebooking fees, multiple itineraries that need to be readjusted – and that’s if those employees are able to obtain a REAL ID in time to make the event at all.
At that point it’s not just an inconvenience – it’s a liability.
Getting your travelers REAL ID ready
If you haven’t already implemented a plan for getting your travelers REAL ID ready – don't panic just yet! You still have a few months to go before this mandate goes into effect.
Luckily, a REAL ID is just a trip to the DMV away.
To obtain a REAL ID, travelers will have to provide the minimum required documentation showing their full legal name, date of birth, social security number, two proofs of residency, and lawful status. Some states may require additional documentation, so make sure to have your employees visit their state’s DMV website for a list of all required documents before booking their appointment.
Interested in learning more about REAL IDs? Check out the Department of Homeland Security’s official website for more information on deadlines, frequently asked questions, and more.
At FCM, we are always here to help your travel program run as smoothly as possible. Although we do not directly manage REAL IDs, customers are encouraged to reach out to us for more information on domestic travel in the United States.
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