Case Study
Organizing an annual conference for a real estate firm
Attendees: 400 Time using an agency: 1st Air travel savings: 20%
Flying into uncharted territory
In 2023, a leading real estate and property management firm decided to do something they had never done before in their 20-year history – bring in an external agency to manage their highly anticipated Leadership Conference.
When the stakes are high, you need a partner who can deliver. That’s where FCM Meetings & Events steps in.
Offloading the pressure
FCM Meetings & Events took on the organization and management of the leadership conference for its 400 attendees, including:
- Sourcing vendors
- Organizing airport and offsite transfers
- Partnering with host hotel to manage hotel rooming and requests
- Event space logistics
- Food & beverage
- Sponsor commitment
- Live streaming set-up
- Managing the event and travel budget
Results
The client’s planning team was able to breathe easier, knowing that FCM Meetings & Events had everything under control. Instead of getting lost in the minutiae, they could focus on driving the broader vision and connecting with their colleagues.
As well as creating some headspace for the internal team, the FCM Meetings & Events team also generated savings. Based on the original budget, they were able to save almost 10% on estimated land costs, and 20% total air costs.
Your key ingredients for event success
Alleviate the tension between your procurement and events teams with a creative mindset for both production and budget management. This will align your purse strings and maximize audience engagement.
Centralize event and travel risk management with event logistics that perfectly complement FCM’s travel management expertise.
Where budgets meet logistics. Let's talk.
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