Take the pain out of meetings planning

Planning a meeting is all in the detail. It’s about finding the perfect venue, making sure Ts&Cs are working for you, and getting the set-up and F&B spot-on.
Our Managed Meetings specialists take the pain out of planning with a consultative and collaborative approach, including venue searching, group stays, negotiations and your meeting set-up.   

Our experienced team can handle all the logistics and co-ordination of your meetings, from 10 attendees to hundreds. They’ll fit your team like a glove, understanding just what you need to deliver on return on investment and engagement.  

Our recipe for successful meetings

One point of contact

One Point of Contact

From enquiry through to post-meeting, your contact will project manage and support the whole way, keeping you informed on the meeting organisation progress. If challenges or specific factors arise that directly impact your meeting, we'll be prepared and find solutions.
Venue & Rooms

Venue & Rooms

Your go-to for sourcing, logistics and acing those meetings RFPs! Your meetings contact will handle pricing negotiations, contract management and pre-meeting services including hotel night bookings, rooming lists, food and A/V set up.
Reporting & Budget Management

Reporting & Budget Management

Cut through the meeting project cost haze with our sharp, actionable reports. View audience details, track what you're spending, and identify cost savings. You’ll maximise your meeting ROI, saving you time and money.
Attendee Experience

Attendee Experience

Implement an easy-to-use website for your participants, making registration and RSVPs effortless. We'll work with the venue to ensure it meets your company meeting objectives and ideal set up.
Managed meetings organisation and delivery

 

 

Save 100s of hours

Leave meetings organisation and delivery to us

How many people regularly book meetings in your organisation? The likelihood is there's lots of time and money being spent on organising a range of meetings, without teams like procurement or finance involved.  

Our flexible Managed Meetings team can provide both light meeting support and end-to-end meeting management to solve any meeting need.  

Through technology, we provide consistent data management and an experience that your attendees won’t just love, but will be smooth and seamless. Matched with our unrivalled extensive industry knowledge and relationships, we’ll ensure time and cost savings.  

Bring your meetings spend in line with budgets and policies

Centralise meetings management to know what you're really spending.

Neelam Shukla Manager Meeting & Events India

Perfection can be achieved!

It all starts with effective planning and comes with experience.

“Planning meetings can be a pain and that’s where we come in. FCM Meetings & Events India team has handled meetings of all sizes and knows how to service managed meetings. From venue sourcing, handling logistics to reporting and budget management, we use technology to transform your meetings. We map attendee experience to ensure your company meets its objectives and our end-to-end meeting management can provide all necessary services to ensure successful and outstanding meetings.”

Neelam Shukla, Manager, Managed Meetings. India.

Your meetings, managed with care.

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We're an extension of your team

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Pricing & contract management

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Delegate management & communications

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Terms & conditions that work for you

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Live, insightful reporting

Get instant insights for breezy budgeting and event success. 

  • Data to help event planners stick to budgets, event compliance requirements, and more. 

  • Access reports not just per event, but for your overall programme spend. 

  • Access reports easily for delegate management and hotel rooming lists.  

  • Level up your events with feedback and eco-friendly flair like carbon offsetting. 

  • Wow stakeholders with clear ROI reports that secure funding for your future events and high-fives! 
     

See our reporting in action

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CASE STUDY

Crafting rewarding interactions for board members

WorkPac, an Australia-based workforce services business, wanted to host its board meeting away from day-to-day distractions. The expectations? To gather board members and key stakeholders, to laser-focus on future company strategy, and to set the tone ahead of a larger employee annual conference. Our team made sure every aspect of the meeting was covered.  

Read more

 

Where budgets

meet logistics. 

Let's talk.

 

 

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Explore more services

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From logistics, transport and entertainment, through to production, creative services and event strategy, we cover it all.
Venue Finder: Corporate Event Venue Sourcing Platform | FCM Meetings & Events
Search, compare and book thousands of venues easily and instantly with our self-service tool.
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Our event & group travel specialists will meet your conference budget and objectives with everything you need.

Frequently Asked Questions

  • What’s the benefit of having FCM Meetings & Events manage my meeting? 

    Using a full-service partner like us means your meeting can run with ease, leaning on the expertise and knowledge of our specialists. We’ll ease the stress of managing your attendees, customers and executives, and can plan meetings in countries where you may not have an office. We'll organise everything from hotels and car hire to meeting rooms and the finer details. Our services can be fully integrated with your corporate travel programme.  

  • How many people would you require for a managed meeting? 

    Managed meetings typically have up to 50 people. For larger groups, we would recommend using our Event Management offering. 

  • Can FCM Meetings & Events help me source venues for my own events? 

    Yes, the Managed Meetings team can help you not only source a venue, but manage contracts, negotiations and more. If you would prefer to search and book your own venues, you can search thousands of venues and book at www.fcmvenuefinder.com

  • Can FCM Meetings & Events help me request AV, meals, or room configuration for my meeting?  

    Absolutely! Our M&E team can handle all those details for your event and more. Just tell us your meeting date and event schedule and we'll do the heavy lifting. Whether you need state-of-the-art AV equipment, gourmet meals to impress your attendees, or specific room configurations to match your meeting's vibe, we've got the resources covered. No meeting detail is too small or too complex. 

  • What kinds of venues can FCM Meetings & Events help me book for my next meeting?  

    Oh, the places you'll go! We have access to thousands of venues for your event that go beyond the bland hotel conference rooms. From cutting-edge to quirky, our venue sourcing specialist teams hunt down options that match your vision, business objectives and make your meeting unforgettable. 

  • What technology does FCM Meetings & Events use? 

    The success of your event starts with us kicking things off with a custom event registration app and website, offering transparency, risk mitigation, and management. Our specialist event technology includes event management software, complete with personalised reporting dashboards. This helps you keep meeting costs down and supports tracking and attendee engagement. 

  • How can FCM Meetings & Events help us with meeting and event activities? 

    Whether you have a strategic plan, a set of objectives or have no idea where to start, we can help you create a meeting or event that leaves a lasting impression. FCM Meetings & Events can assist by curating a holistic travel experience that includes group activities, adventure, relaxation, enrichment, and self-care. Potential speakers? We can help with that too, with our industry connections giving us access to top names that align with your business activities. We work closely with you to tailor these experiences to meet your event goals and participant preferences, ensuring a memorable and engaging event for all attendees. 

  • Can a member of your team join us on-site? 

    If you need a more hands on approach, a member of our team can join you to help manage your meeting for an additional cost.