Objectives

Control Risks previously operated a fragmented travel programme comprising different travel agencies around the world. In some markets service was poor, in others too expensive. Complaints were emanating from regional offices regarding attention to detail and obtaining the best fare.

"Visibility and consistency were the key issues to be addressed, along with some pricing issues. It was challenging and very time consuming to ensure policy adherence with inconsistent data," said Control Risks' global travel manager Chris Gramstadt.

Chris' key objective was to partner with a travel management company which could provide a consistent service in all markets, represented good value for money and offered consolidated reporting including C02 information.

Control Risks initially considered conducting separate local tenders in order to combat local issues and FCM was appointed as the UK travel management company (TMC). Having experienced the excellent service level provided by FCM , Chris decided that the preferable recommendation was to replicate this by appointing FCM as the TMC in the other markets as well. It also became clear that consolidation across these markets would result in far more benefits than challenges.

Challenges

Even though Control Risks had a mature travel policy in place, inconsistent data and the lack of consolidated reporting had resulted in difficulty with enforcing policy adherence. In addition, the policy was quite complex which further reduced compliance.

In spite of the negative service levels the regional offices had previously experienced, an inherent resistance to change meant it was also important to demonstrate a tangible benefit for both global and local contacts.

Solutions

Implementation

Using FCM 's implementation blueprint, global account manager for FCM UK, Julien Crown and the FCM implementation team worked with Chris Gramstadt and key local stakeholders to manage the changeover to FCM .

"Implementation was thorough, well managed and took between four to six weeks after financial agreement. The process was smooth and project managed by FCM. We encountered only minor issues which were rectified very quickly."

- Chris Gramstadt, Global Travel Manager, Control Risk Group 

Data management and policy compliance

Control Risks' primary focus is on policy adherence. FCM reviewed all policy requirements with Chris and made it an inherent part of the management information with reporting set up to be aligned with the policy. FCM introduced reporting on missed savings due to non-compliance which additionally captures the reasons given for locally authorised digressions from policy.

Since our appointment as Control Risks' travel management company, Julien has worked with Chris to revise the travel policy and while it remains comprehensive, some of the more complicated tiers have been simplified which has further assisted compliance.

Control Risks are able to identify individual countries or travellers, where a manager is approving too many exceptions and not supporting global deals.