Take the pain out of meetings planning
Planning a meeting is all in the detail. It’s about finding the perfect venue, making sure Ts&Cs are working for you, and getting the set-up and F&B spot-on.
Our Managed Meetings specialists take the pain out of planning with a consultative and collaborative approach, including venue searching, group stays, negotiations and your meeting set-up.
Our experienced team can handle all the logistics and co-ordination of your meetings, from 10 attendees to hundreds. They’ll fit your team like a glove, understanding just what you need to deliver on return on investment and engagement.
Save 100s of hours
Leave meetings organisation and delivery to us
How many people regularly book meetings in your organisation? The likelihood is there's lots of time and money being spent on organising a range of meetings, without teams like procurement or finance involved.
Our flexible Managed Meetings team can provide both light meeting support and end-to-end meeting management to solve any meeting need.
Through technology, we provide consistent data management and an experience that your attendees won’t just love, but will be smooth and seamless. Matched with our unrivalled extensive industry knowledge and relationships, we’ll ensure time and cost savings.
Bring your meetings spend in line with budgets and policies
Centralise meetings management to know what you're really spending.
"With a service like Managed Meetings, you'll quickly be on your way to finding efficiency and a process that helps everyone. That's because it centralises all that work and effort into a hands-on, flexible specialist who does this day in, day out.
Whether you need to provide consistency in your entire meetings programme, support to your internal meeting planners, or design a single unique and memorable meeting, the Managed Meetings team can provide the necessary services to ensure a successful and outstanding programme. "
Jessica Cortese, Team Leader, Sourcing & Managed Meetings. New York, USA.
Live, insightful reporting
Get instant insights for breezy budgeting and event success.
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Data to help event planners stick to budgets, event compliance requirements, and more.
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Access reports not just per event, but for your overall programme spend.
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Access reports easily for delegate management and hotel rooming lists.
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Level up your events with feedback and eco-friendly flair like carbon offsetting.
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Wow stakeholders with reports that secure funding for your future events and high-fives!
CASE STUDY
Crafting rewarding interactions for board members
WorkPac, an Australia-based workforce services business, wanted to host its board meeting away from day-to-day distractions. The expectations? To gather board members and key stakeholders, to laser-focus on future company strategy, and to set the tone ahead of a larger employee annual conference. Our team made sure every aspect of the meeting was covered.
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Frequently Asked Questions
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What’s the benefit of having FCM Meetings & Events manage my meeting?
Using a full-service partner like us means your meeting can run with ease, leaning on the expertise and knowledge of our specialists. We’ll ease the stress of managing your attendees, customers and executives, and can plan meetings in countries where you may not have an office. We'll organise everything from hotels and car hire to meeting rooms and the finer details. Our services can be fully integrated with your corporate travel programme.
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How many people would you require for a managed meeting?
Managed meetings typically have up to 50 people. For larger groups, we would recommend using our Event Management offering.
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Can FCM Meetings & Events help me source venues for my own events?
Yes, the Managed Meetings team can help you not only source a venue, but manage contracts, negotiations and more. If you would prefer to search and book your own venues, you can search thousands of venues and book at www.fcmvenuefinder.com.
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Can FCM Meetings & Events help me request AV, meals, or room configuration for my meeting?
Absolutely! Our M&E team can handle all those details for your event and more. Just tell us your meeting date and event schedule and we'll do the heavy lifting. Whether you need state-of-the-art AV equipment, gourmet meals to impress your attendees, or specific room configurations to match your meeting's vibe, we've got the resources covered. No meeting detail is too small or too complex.
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What kinds of venues can FCM Meetings & Events help me book for my next meeting?
Oh, the places you'll go! We have access to thousands of venues for your event that go beyond the bland hotel conference rooms. From cutting-edge to quirky, our venue sourcing specialist teams hunt down options that match your vision, business objectives and make your meeting unforgettable.
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What technology does FCM Meetings & Events use?
The success of your event starts with us kicking things off with a custom event registration app and website, offering transparency, risk mitigation, and management. Our specialist event technology includes event management software, complete with personalised reporting dashboards. This helps you keep meeting costs down and supports tracking and attendee engagement.
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How can FCM Meetings & Events help us with meeting and event activities?
Whether you have a strategic plan, a set of objectives or have no idea where to start, we can help you create a meeting or event that leaves a lasting impression. FCM Meetings & Events can assist by curating a holistic travel experience that includes group activities, adventure, relaxation, enrichment, and self-care. Potential speakers? We can help with that too, with our industry connections giving us access to top names that align with your business activities. We work closely with you to tailor these experiences to meet your event goals and participant preferences, ensuring a memorable and engaging event for all attendees.
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Can a member of your team join us on-site?
If you need a more hands on approach, a member of our team can join you to help manage your meeting for an additional cost.